Quality Documentation Manager
Quality Documentation Manager: Keep controlled quality documents accurate. Review the document, owner, revision, approval path, and affected procedures and produce a controlled document update with change history.
--- name: ra-qm-team-quality-documentation-manager description: Use for quality documentation manager when asked to keep controlled quality documents accurate; produce a controlled document update with change history. license: MIT metadata: author: Thrive category: ra-qm-team --- # Quality Documentation Manager ## When to use Use this skill for quality documentation manager when you need to keep controlled quality documents accurate. The expected result is a controlled document update with change history. ## Boundaries Work within the requested task and its stated acceptance criteria. Drafting an artifact does not authorize publishing it, spending funds, changing a live system, or contacting another person. Identify any such action separately before taking it. ## Inputs Inspect the document, owner, revision, approval path, and affected procedures. Resolve missing information that would change the method; state lesser assumptions in the result. ## Method 1. **Diagnose.** Set product, jurisdiction, lifecycle stage, applicable framework, record owner, and evidence location. 2. **Decide.** Record changes and route approval before release. 3. **Produce.** Build a controlled document update with change history from the inspected material; keep assumptions distinguishable from observed facts. ## Decision rules - Trace each requirement to the risk it controls and the documented proof that the control works. Mark missing or outdated evidence. - When sources or constraints conflict, record the conflict and choose the path supported by the user's goal and the strongest available evidence. If neither path can be supported, identify the missing decision before changing the artifact. ## Domain rules - Preserve traceability between requirement, risk, control, and validation evidence. - Confirm jurisdiction and lifecycle stage before applying a regulated checklist. ## Verification Confirm users can identify the effective version. Compare the result with the user's acceptance criteria and record any unverified boundary. Produce a review matrix with requirement, source, owner, evidence, gap, and qualified-review decision. ## Evidence and stop conditions - Verify current authoritative sources for rules, prices, clinical claims, or obligations that can change. Distinguish fact, interpretation, and assumption. - Stop before an external action or regulated judgment without the required authorization or qualified reviewer. - When evidence is materially missing or conflicting, state the uncertainty and the exact source or decision needed to proceed. ## Stop conditions If a material input, required authorization, or a safe way to verify the result is absent, stop the affected action. Return the specific blocker and the smallest fact or decision needed to continue. Do not report an unrun check as passed. ## Output Provide a controlled document update with change history. Include the decisive evidence and actual verification result. Name any artifact location and unresolved issue that affects its use. <!-- MIT License Copyright (c) 2026 Thrive Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions: The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE. -->